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UMC Executive Assistant

UMC Health System

Lubbock, TX
Job Code:
  • Administrative / Clerical
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UMC Health System
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Job Details

Title: UMC Executive Assistant
JobID: 5969
  • PART I - General Job / Performance Information
  • Education and Experience
    • High School diploma or equivalent with at least two years of college preferred. Special education or training in secretarial skills is most helpful. Experience in public relations is also preferred.
  • Job Description
    • The Foundation Executive Assistant position provides primary support to the operations of the Foundation Board of Directors and the general clerical and support needs of the Foundation office. The position undertakes and assumes all clerical responsibilities necessary to assist the staff in maintaining an effective, productive and professionally run office.  This includes coordination of meeting calendars, room arrangements and meeting support as needed.  The position serves as the primary contact, greeting and assisting visitors to the Foundation office.  The position supports special events as requested and needed; i.e. scheduling volunteers, assisting with event seating, etc.
    • Additional Responsibilities
      • Provide general administrative support to the Foundation office.  This includes calendar management and scheduling, meeting arrangements and generally acting on behalf of the Foundation staff.
      • Serves as the primary receptionist for the Foundation office
      • Maintain and update Hospital and Foundation policies and procedures
      • Responsible for arrangements, correspondence, meeting minutes and technical support for the Foundation Board of Directors
      • Serves as primary support for social media including Facebook, Twitter, email, etc.
        Assist with implementation of Foundation activities by providing volunteer coordination and support for events.
      • Serve as liaison with vendors to maintain office supplies.
      • Special projects and other duties as assigned. 
    • Interaction with Other Departments and Other Relationships
      • The position requires close interaction with virtually all department representatives or employees of UMC regardless of their position. Further, this position requires strong interaction skills with those representing the UMC Foundation, Thirty Minute Club, Spirit Team and all existing or potential sponsors/donors/volunteers.
    • Skills and Abilities
      • An extensive knowledge of computer applications such as MS Office, Access, Excel and Word with knowledge of graphics applications. Also, strong telephone and customer service skills.
    • Required Licensures / Certifications / Registrations
      • None Required.
    • Environmental / Working Conditions
    • This position is subject to inside environment conditions: Protection from weather conditions, not necessarily from temperature changes.
    • Physical Capabilities
Although the work is primarily sedentary, this position requires the individual to work some irregular hours including evenings, early morning events and some weekends

Job Type: Full time
Category: Support Services/Clerical
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